April 21, 2025 OCDEL Offers Guidance in Wake of Measles Cases Uptick The Pennsylvania Office of Child Development and Early Learning (OCDEL) and the state Department of Health have issued new guidance due to an uptick in positive measles cases in the state. Learn More Those operating a child care facility in the state who knows of a student having an illness that may be of public concern, regardless of whether it is known to be communicable, should report it promptly to the Department of Health or a local department that handles health issues. As indicated in the Child Care Works (CCW) Provider Agreement, an early learning resource center (ELRC) will pay providers for a maximum of five consecutive days of absence due to an illness. On the sixth consecutive day, the absence must be reported to the ELRC, which will notify the parent or caretaker that the enrollment for the subsidized child care will be suspended until the child returns to care. The provider must report to the ELRC when the child returns after a CCW suspension period. If a child is enrolled in CCW and needs to be excluded as outlined, a provider must contact the ELRC immediately so they can promptly suspend CCW to prevent enrolled families from accruing absences related to the medical exclusion. Once a CCW case is in suspended status, payment is not remitted to the provider. The ELRC will pay for a maximum of 40 days of absence during the state’s fiscal year (July 1 – June 30) for each child. This is a cumulative number per child, regardless of provider transfers during the fiscal year. If absences exceed 40 days, the parent or caretaker is responsible to pay the provider for all additional absences. Suspended days and provider closed days are not considered days of absence. Children funded through the Supplemental Nutrition Assistance Program (SNAP) are not subject to the 40 days absence limit. For more information, visit The Pennsylvania Key’s measles information and guidance page.
December 9, 2024 OCDEL Announces CCW Base Payment Rate Increase for DHS Certified Providers The Pennsylvania Office of Child Development and Early Learning’s (OCDEL) Bureau of Policy and Professional Development has released an announcement on an increase to Child Care Works (CCW) base payment rates for Department of Human Services (DHS) certified providers. Learn More Effective January 1, the subsidy base rates – also known as the Maximum Child Care Allowance (MCCA) – will be increased to the 75th percentile. The base payment rate increase applies to: All DHS certified child care providers Early Learning Resource Centers (ELRCs) OCDEL Early Learning Resource Center program representatives The announcement replaces ELRC Announcement 23 #01 – Increase to Child Care Works Base Payment Rates. Background The CCDBG Act requires lead agencies to certify that rates are sufficient to ensure eligible children have equal access to child care services. The benchmark for equal access established by the Administration for Children and Families Office of Child Care (ACF OCC) is the 75th percentile of the current child care market. OCC considers payment rates set at the 75th percentile or higher as providing equal access. Increasing the CCW base rate incentivizes additional provider participation in CCW. It also helps child care providers who participate in the program enhance services, invest in staff development, compensation, and promote overall quality in child care programs. Next Steps The next steps for DHS certified child care providers on updating pay rates include: Updating and communicating private rate pay changes on family agreements or contracts, website, and handbooks as applicable Completing Appendix C-1 ELRC Subsidized Child Care Provider Reported Rates Sending the completed Appendix C-1 along with verification of the DHS certified child care provider’s published rates to your ELRC by January 31 to receive the update rate Directing any questions to your ELRC The next step for ELRCs include: Reviewing and sharing this information with appropriate staff For any DHS certified child care providers returning completed Appendix C-1 and their published rates, entering updated rates into PELICAN CCW and converting rates for all DHS certified child care providers with an effective date of January 1 if verification is received by January 31. Generating and sending all DHS certified child care providers Appendix C-2 ELRC Subsidized Child Care Provider Payment Rates Directing any questions to your program representative More information on the increased rates can be found on The Pennsylvania Key website. Information on Pennsylvania’s Maximum Child Care Allowance daily rates are also available on that website.
October 7, 2024 Report Finds That PA Early Learning Shortage Poses Risk to Economy A report from Pennsylvania Partnerships for Children notes that the state faces an historic early learning workforce shortage. Learn More A coordinated early care and education system ensures that infants, toddlers, and preschoolers succeed in school and allows parents to work while knowing their children are safe and learning in high-quality care. But Pennsylvania Partnerships for Children’s 2024 State of Early Care and Education report found that this coordinated system that is vital to the economy could be threatened by the early learning workforce shortage. The report uses data and research to show that without new investments in the child care workforce, Pre-K Counts, or the Head Start Supplemental Assistance Program, early learning providers will continue to lose teachers and close classrooms. Pennsylvania Partnerships for Children worked with Early Learning Pennsylvania (ELPA), a statewide coalition of advocates that includes Pre-K for PA and Start Strong PA, on the report. Inadequate Funding The report shows that inadequate funding for the early care and education system has led to supply-side issues affecting families’ abilities to find affordable, high-quality care. It has also impacted providers’ abilities to be compensated fairly to pay teachers and maintain business expenses. Without direct investment in the child care sector’s workforce, the crisis will continue, likely resulting in more classroom closures and more working parents struggling to find care for their children, the report noted. The report recommends implementing and funding a recruitment and retention model to increase the child care workforce and ensure that providers have the staff needed to operate at full capacity. It also suggests increasing state investments in the Pre-K Counts and Head Start Supplemental Assistance programs as well as developing and funding a pay parity policy for pre-K teachers that reflects wages provided to teachers in the K-12 system. Other Findings Other findings in the report include: Only 46% of eligible 3- and 4-year-olds participate in high-quality, publicly funded pre-K, leaving more than 78,000 without access to a high-quality program. Unlivable wages of less than $15.15 per hour are causing an historic workforce shortage, closing classrooms and driving up waitlists for working parents. Child care providers can’t raise teacher wages because families are already struggling to afford care costs. On average, costs for infant child care comprise about 17% of the Pennsylvania median family income. Only 25% of eligible children under age three are served by Child Care Works, leaving more than 73,000 eligible infants and toddlers unserved. The full report is available on Pennsylvania Partnerships for Children’s website.
June 12, 2024 New Look and Website Coming for COMPASS COMPASS, an online tool for Pennsylvanians to apply for health and human service programs, will debut a new look and website URL in mid-June. Learn More Beginning June 16, changes to the website will allow users to navigate it on a desktop computer or mobile device much easier than before. The new URL will be: www.compass.dhs.pa.gov/Compass.Web/Public/CMPHome. Pennsylvania residents use COMPASS to apply for a variety of health and human service programs. It also helps residents to manage benefits information. Through COMPASS, state residents can apply for Child Care Works (CCW), healthcare coverage, Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LIHEAP), free or reduced-price school meals, and other services. Clients who have applications that they need to finish must complete them by June 14 or they will need to start the application process from the beginning once the new site debuts. While some existing navigational objects will be missing from the new provider search design, users will now be able to complete applications on their mobile devices.
May 15, 2024 Interactive Maps Demonstrate Unmet Child Care Needs at County Level Pennsylvania Partnerships for Children, a Start Strong PA campaign partner, has created interactive maps and fact sheets demonstrating the unmet need and availability of high-quality child care to meet those needs at the state, county, and legislative district levels. Access By County Each county-level assessment examines workforce issues – such as average wages – as well as the amount of access to and quality of child care. Access to high-quality programs was a challenge for families in numerous Pennsylvania counties. Pennsylvania Partnerships for Children provided fact sheets and maps for: Allegheny County (65% of children under age five and 70% of infants and toddlers were unserved) Armstrong County (90% of children under age five and infants and toddlers were unserved) Beaver County (78% of children under age five and 82% of infants and toddlers were unserved) Butler County (87% of children under age five and 90% of infants and toddlers were unserved) Fayette County (80% of children under age five and 82% of infants and toddlers were unserved) Greene County (83% of children under age five and 85% of infants and toddlers were unserved) Indiana County (86% of children under age five and 85% of infants and toddlers were unserved) Lawrence County (76% of children under age five and 79% of infants and toddlers were unserved) Washington County (83% of children under age five and 87% of infants and toddlers were unserved) Westmoreland County (83% of children under age five and 86% of infants and toddlers were unserved) Start Strong PA Campaign The Start Strong PA campaign is asking the General Assembly to include in its 2024-25 state budget: Support for the Shapiro administration’s proposal to increase subsidy rates to the 75th percentile of the current price families pay for child care services. This increase will help alleviate rising facility, food, utility, and supply costs for providers participating in Child Care Works. A $284 million investment in new and recurring state funding to implement a child care teacher recruitment and retention initiative. This will help alleviate the ongoing staffing crisis that is causing classrooms and programs to close, leaving working families without access to child care.
April 16, 2024 Early Learning PA Coalition Advocates for 2024-25 State Budget Priorities The principal partners of Early Learning Pennsylvania (ELPA) are calling on state policymakers to support investments in evidence-based, high-quality early care, education, and health services. ELPA is focused on supporting young Pennsylvanians from birth to age five. Trying Together is a partner of the statewide coalition of advocates. The coalition is urging state policymakers to make investments in child care, pre-k, and early intervention. Learn More From birth to age five, children’s brains make millions of neural connections every second, forming brain architecture for life. At no other time in a human’s life will the brain develop at this speed or with such intricacy. This period is the foundation upon which all later learning, behavior, and health depend. Pittsburgh-based early childhood nonprofit Trying Together and their ELPA partners are calling for state policymakers to maximize the potential of these first five years through investments in early care and education programs in the 2024-2025 budget. Budget Requests The budget priorities from ELPA for the 2024-25 final state budget include: Supporting the Shapiro administration’s proposal to increase subsidy rates to the 75th percentile of the current price families pay for child care services. This will help alleviate rising facility, food, utility, and supply costs for providers participating in Child Care Works. Investing $284 million in new and recurring state funding to implement a child care teacher recruitment and retention initiative. This will help alleviate an ongoing staffing crisis that is causing classrooms and entire programs to close and leave working families without access to child care. The funding would provide monthly payments to providers maintaining a subsidy agreement with the state. It would be restricted for initiatives that would help retain and recruit staff such as monthly wage increases, hiring bonuses, benefit packages, or retention bonuses for staff staying for a certain length of time or achieving credentials or degrees. Supporting a proposed investment of $30 million in Pre-K Counts to increase the per-child rate to help address workforce challenges and inflationary pressures. For the Head Start Supplemental Assistance Program, a proposed $2.7 million investment to the per-child rate should be examined so that it has parity to the Pre-K Counts rate increase. To achieve this, the needed investment should be $8.8 million in the Head Start Supplemental Assistance line. Supporting, at minimum, the administration’s proposed $16.6 million increase that will serve an additional 3,000 children and their families. This is a first step in a broader solution that includes a long-needed rate adjustment for early intervention providers and that would serve additional children. Additional support would help to address such issues as workforce shortages and achieving equitable enrollment as well as moving to the coaching model and addressing the growing needs of families across the state. Trying Together and other partners of ELPA will continue to advocate for these investments as the budget process continues through June 20. Stay up-to-date on how to advocate for these issues by signing-up to get public policy updates from Trying Together.
April 3, 2024 Submit a Comment: Child Care Development Fund Members of the public are invited to review Pennsylvania’s 2025-27 Child Care Development Fund plan and submit comments online or in writing through the mail. Child Care Development Fund Plan Every three years, the state is required to submit a Child Care Development Fund (CCDF) plan that describes how CCDF money will be administered in the state’s child care system. The plan is a requirement for funding through activities prioritized in the Child Care Development Block Grant. The CCDF is one of the primary federal funding sources for monitoring regulated child care programs as well as providing child care subsidies through Child Care Works, improving child care quality through Keystone STARS, and offering professional development. Public Comment Period The Pennsylvania Office of Child Development and Early Learning (OCDEL) has finalized the first draft of the 2025-27 CCDF plan. The public comment period for the draft is now open. Early childhood education professionals and partners can either submit a comment online or in writing through the mail to: OCDEL, Attention: Jessica Sands 607 South Drive 4th Floor Rotunda Harrisburg, PA 17120 The deadline for submitting comments is April 26. Virtual Public Hearing Those interested in submitting a comment may also do so by attending one of two CCDF State Plan Virtual Sessions. Members of the public can attend the virtual sessions without providing a comment, but they must still register for the session. Registration is now open for the virtual session on April 15 from 5 p.m. to 7 p.m. and for the session on April 17 from noon to 2 p.m. Trying Together’s Office Hours Trying Together will offer office hours in April regarding the Child Care Development Fund plan. Providers can attend any of the following Zoom meetings without registering in advance: April 12, 1-2 p.m. April 15, 9-10 a.m. April 24, 2-3 p.m. April 25, 10-11 a.m. April 26, 12-1 p.m.
December 29, 2021 CCW Enhancements to Lower Family Copays and Increase Provider Base Rates On October 18, 2021, Pennsylvania Governor Tom Wolf announced changes to Child Care Works (CCW), Pennsylvania’s subsidized child care program, that will decrease costs to families who qualify for subsidized care and add incentives for child care providers to participate in the program. This article was updated on December 29, 2021, to reflect a new effective date for copays. CCW Enhancements Pennsylvania received more than $1 billion from the American Rescue Plan Act (ARPA) to support the commonwealth’s child care industry, child care providers, and the children and families that rely on this system. $352 million in Child Care Development Fund federal ARPA funding will also support: Lower maximum copayments for families eligible for CCW, effective January 17, 2022: $121.9 million will be used to reduce the maximum family copayment for families participating in subsidized child care through CCW. Current copayments range from 3-11% of a family’s overall income. This change will lower the copayment to 3-7%, in line with federal recommendations for family obligations for subsidized child care. No family will see an increased copay through the adjustment, and providers will still receive the difference as a part of the CCW base rate. Increased base rates for providers participating in CCW, effective January 1, 2022: $213.7 million will support increasing base rates paid to subsidized child care to the 60th percentile compared to the private pay market rate. This change brings Pennsylvania closer to the federally-recommended 75th percentile. Nearly two-thirds of children whose families are eligible for CCW are enrolled in a STAR 1 or 2 rated facility. By investing in base rates to providers participating in CCW, Pennsylvania is investing in quality across the child care industry for the children and families served by this program. In March 2021, the Wolf Administration raised base rates from the 25th percentile to the 40th percentile. Rate incentives for providers that offer child care during non-traditional hours, effective January 1, 2022: $16.8 million will support add-on incentives to CCW base rates for child care providers that offer at least two hours of care during non-traditional hours. Prior to the pandemic, the Keystone Command Center for Economic Development and Workforce recommended expanding availability of licensed child care before 6 a.m. and after 6 p.m. – what is normally considered “traditional” child care hours – in order to give flexibility and security for working parents. These rate incentives will support providers that offer care outside of traditional hours, giving parents a safe place for their children and the security necessary to help parents return to work. More Information For more information on child care providers operating in Pennsylvania, visit www.findchildcare.pa.gov. Providers seeking to apply for Child Care Stabilization Grants can learn more and apply online. For details, read Gov. Wolf’s full press release.
December 16, 2021 Base Rates for CCW Reimbursements to Increase January 1 Effective January 1, 2022, base rates paid to child care providers participating in Child Care Works (CCW), Pennsylvania’s subsidized child care program will increase. The new base rates are now available online. About The current Maximum Child Care Allowance (MCCA) rates (effective March 1, 2021) and the new MCCA rates (effective January 1, 2022) are now available on the Pennsylvania Department of Human Services (DHS) website. The MCCA is the ceiling set by the Department for payment of child care services to budget groups eligible for child care payment. Base rates per region can be found in the document Department of Human Services: Maximum Daily Child Care Allowances (MCCA)-effective 1/1/22. Updating Pay Rates OCDEL established a fee structure policy to pay all certified child care, relative, and in-home providers serving subsidy children at the lower of two rates – the rate the certified child care providers charge private-pay families or the established MCCA. Providers who want to update their private-pay rates must communicate those changes to families and provide verification of the updated private-pay rates to their ELRC. If a certified child care provider’s private-pay rate is lower than the new MCCA, they will receive the lower of the two rates. Allegheny County Providers Option 1: Certified child care providers can enter their updated rates in Provider Self Service (PSS) and return “Appendix C-1 ELRC Subsidized Child Care Provider Reported Rates” along with the verification of the certified child care provider’s published private-pay rates to the ELRC at elrc5@alleghenycounty.us (put CCW C-1 Rates in the subject line). Option 2: Certified child care providers can send “Appendix C-1 ELRC Subsidized Child Care Provider Reported Rates” along with the verification of their certified child care provider’s published private-pay rates directly to the ELRC at elrc5@alleghenycounty.us (put CCW C-1 Rates in the subject line). The ELRC will then enter the new information into PELICAN CCW. When the certified child care provider returns “Appendix C-1 ELRC Subsidized Child Care Provider Reported Rates” along with verification of the certified child care provider’s published private-pay rates, the ELRC will: Enter and/or verify the certified child care providers’ published rates into PELICAN CCW. Use January 1, 2022 as the effective date if verification is received by January 31, 2022. Convert the rates and save as “Converted Payment Rates.” Generate and send to the certified child care provider the “Appendix C-2 ELRC Subsidized Child Care Provider Payment Rates.” Once verified, ELRC staff will then convert the payment rates in the PELICAN CCW system, and the certified child care provider will be paid based on the new private pay rates, or MCCA, whichever is the lower of the two rates. The ELRC will not modify rates for any certified child care provider who does not return Appendix (C-1) along with verification of the certified child care provider’s published rates. The ELRC will not need to enter rates for relative or in-home providers. The ELRC Region 5 will generate and send “Appendix B Subsidized Child Care Relative Provider Payment Rates” to both types of providers.
November 29, 2021 CCW Non-Traditional Care Add-On Rates Beginning January 2022 Beginning January 1, 2022, PA Department of Human Services certified child care providers who provide care to children receiving Child Care Works (CCW) during non-traditional hours will be eligible for a non-traditional care add-on rate. About DHS certified child care providers that provide care to children receiving CCW for at least two hours between the hours of 6 p.m. and 6 a.m. on weekdays or any amount of time on weekends will receive a non-traditional care add-on rate. These rate incentives will support providers that offer care outside of traditional hours, giving parents a safe place for their children and the security necessary to help parents return to work. The non-traditional care add-on only applies to the days that the non-traditional care takes place and not to any days the child only receives care during typical hours. The add-on rate will be 25% above the established subsidy base rate for each CCW child served during non-traditional hours. Keystone STAR designation does not impact this add-on. For details, read the full announcement by the Office of Child Development and Early Learning (OCDEL).
