November 23, 2021 Tip Sheet: Using the PD Registry Document Vault As part of the new process for Keystone STARS pre-designation and designation applications, an updated Tip Sheet for Using the Document Vault within the PD Registry has been developed. About Though the new process has been delayed until 2022, child care providers can begin using the Document Vault feature, which aims to help them store important designation information in a centralized location for future designation purposes. The tip sheet includes information on Vault functionality, naming documents, and instructions for uploading documents. The Document Vault can be seen as a centralized storage location where important documentation and evidence can be stored for use in future Keystone STARS Designation activities. It is important to note that documents that were previously uploaded into the Keystone STARS Document Uploader will not automatically transfer into a program’s Document Vault. View the Document Vault tip sheet on the PA Keys website. The Office of Child Development and Early Learning (OCDEL) will release additional guidance related to the rollout of the streamlined Keystone STARS Designation System in the upcoming months and will continue to offer training for both providers and ELRC staff until the go-live date in early 2022.
October 1, 2021 One-Year Extension for Keystone STARS Designations Beginning October 1, 2021 and through Sept. 30, 2022, the Office of Child Development and Early Learning (OCDEL) will grant one-year extensions to current Keystone STAR designations. Designation Extensions Pennsylvania’s ECE programs are struggling and facing concerns of losing their Keystone STARS rating due to the difficulty in finding and maintaining a strong, qualified work force. The one-year extension is meant to alleviate the stress on programs in completing full Keystone STAR designation renewals and annual paperwork renewals. Extensions will allow programs additional time to engage in thoughtful discussions with their current staff, the Early Learning Resource Center, and their Professional Development Organization, to plan for future staff professional development (PD) and education needs. Designation extensions will also allow programs to focus on COVID-19 mitigation efforts and American Rescue Plan Act (ARPA) Stabilization Grant applications. OCDEL will use the additional time to analyze data and trends related to the ECE staffing crisis and better prepare for the field’s future needs. Expectations for Programs Keystone STARS programs will be expected to maintain all quality activities related to the STAR level at which they are currently designated during their one-year extensions. The following expectations will be in place for STAR programs: STAR 2, 3, and 4 programs must maintain all required STAR 2 quality activities STAR 3 and 4 programs must also maintain the two STAR 3 and 4 required quality activities The three-year cycle associated with Internal Assessment Processes will not be affected by the one-year STAR extensions. STAR 3 and 4 programs should continue to work with their Quality Coach and member of the Program Quality Assessment team to ensure they are completing their IAP. Any lapses in maintenance of the required quality activities could result in an appropriate action to a program’s STAR designation including a Status Review, Reduction, Suspension, or Removal. During the extensions, ELRC Quality Staff will continue to respond to complaints from parents and/or other community stakeholders regarding programs. Subsequent actions may include those outlined in the Keystone STARS Status Review, Reduction, Suspension, and Removal Process. During the one-year STAR Designation extensions, programs are encouraged to engage in quality improvement activities with the ELRC, which will ensure they are continually pursuing excellence and will be fully prepared to resume all designation activities following the extension period. Certificate of Compliance Programs that have been placed on a provisional certificate of compliance (CoC) through the Department of Human Services (DHS) due to certification violations will continue to have their STAR designation suspended while on a provisional CoC. When the program regains their regular CoC, their STAR level will be restored to their previous STAR level (providing the STAR did not expire while on the provisional CoC) with the previous STAR designation expiration date and will not be granted a one-year Keystone STARS extension. These programs will be required to meet all applicable 2020 Keystone STARS Performance Standards for their STAR level at time of designation. If a program’s current STAR expired while on a provisional CoC, the program will be moved down to a STAR 1 when a regular CoC is granted. To move up in STAR levels, the program will be required to meet all applicable 2020 Keystone STARS Performance Standards and, if successful in moving up, will not receive a Keystone STARS extension of the new STAR level. Opting in for Normal Renewals Programs that want to renew their STAR level as scheduled should reach out to the ELRC Region 5 at least 30 days, and up to 90 days, prior to their current STAR expiration date and communicate their desire to complete their designation renewal as normal. Programs who choose to forego the one-year extension will not be able to request a one-year extension at a later date. Moving Up a STAR Level Programs that want to move up in STAR levels will be able to do so using the current 2020 Keystone STARS Performance Standards. In order to move up in STAR levels, programs will be required to meet all quality indicators at the respective STAR level to which they are attempting to move. These programs should reach out to the ELRC Region 5 for guidance and next steps in moving up. More Information For more information, read the policy announcement here: ELRC Policy Announcement 21 #08 Keystone STARS Designation Extensions.
February 17, 2021 Child Care Providers and State Legislators Discuss Policy Changes Trying Together and child care providers joined Pennsylvania state policymakers on Tuesday, February 16, 2021 to voice their concerns about recent state-level program and policy changes that have widely destabilized the child care sector. At the beginning of the COVID-19 pandemic in March 2020, child care subsidy payments in Pennsylvania were modified so reimbursement was based on enrollment versus attendance. At the time, this measure was taken to ensure financial stability as child care providers were encountering complex challenges that exceeded the scope of their normal operations, including mandated closures. In September 2020, at Governor Tom Wolf’s direction, the Office of Child Development and Early Learning (OCDEL) restored the original subsidy payment practices from enrollment-based back to attendance-based, which has had a devastating effect since many programs continue to be under-enrolled due to COVID-19. “At this point we are at 66% of our pre-COVID enrollment. This loss of about 35% equates to more than $1.5 million in tuition. We are feeling it big time,” said Jason Kunzman, Chief Program Officer, Jewish Community Center of Greater Pittsburgh. “We believe that the primary driver in not being able to admit more children into our programs is actually the difficulty we’ve experienced in trying to recruit qualified staff. It goes without saying that operating in a COVID environment, everything is harder. What used to take one person to do now takes three people…this has been a real hardship to the entire industry. “[We need] more sustainable, longer-lasting changes to the financial model that can make high-quality care accessible to as many families as possible while allowing providers to pay their educators a livable wage.” To compound these constraints, OCDEL repurposed the Education & Retention Award (ERA) for STAR 3 and STAR 4 high-quality educators to a Pandemic Relief Award (PRA) in December 2020, providing $600 to 33,000 child care employees across the state with many programs waitlisted due to a lack of funds. Currently in Pennsylvania, the average wage of a child care professional is $9.71 per hour with 50% of them receiving government benefits. “Many of my staff are single moms or low-income who qualify for subsidies themselves… They returned to work during a pandemic, they risked their lives and their family’s lives for the greater good of the Pennsylvania economy, and the money was taken from them,” said Tracy O’Connell, Child Care Director, Catholic Youth Association. “To take away the only extra money these hardworking, dedicated teachers earn each year – during the year they deserve it the most – is heartless. There has to be a way to keep the ERA money for what it is designed to do, and that is to retain and reward degreed staff.” Since the ERA typically awarded more funds than this to its recipients, the loss of the ERA further disincentivizes high-quality educators to remain in the field. Essentially, Pennsylvania doesn’t have the funds to meet the full needs of child care providers due to this change. Senator Jay Costa, Senate Minority Leader (D-Allegheny), said child care providers are faced with a “catch-22” if the ERA is permanently taken away. “STARS requires you to have degreed folks but you don’t have money to retain them because [their money is being taken away],” Senator Costa said. “We shouldn’t tie your hands behind your back to try to have you meet standards that let people know the quality of service that you’re providing because here are criteria you have to meet. Both Democrats and Republicans are committed to working with you on this.” The Commonwealth will receive $302 million in federal dollars to support child care via the Child Care & Development Block Grant (CCDBG) funds from the most recent COVID-19 relief package. Senator Lindsey Williams, Education – Minority Chair (D-Allegheny), said it’s important to invest in early childhood education. “It’s heartbreaking that we as a legislature haven’t found a way as of yet to take care of the child care workforce because that’s the only way we get our economy going,” she said. “You have my support to use existing federal dollars, hopefully future federal dollars and whatever state funding we can come up with to actually address these policy issues…so that it’s a big structural change on how we fund child care.” Senator Camera Bartolotta, Labor & Industry, Chair (R- Beaver, Greene, Washington) also stressed that the early childhood education workforce is essential to the state’s economic recovery. “It is vital – it is imperative – that we get folks back to work. When we are opening our economy safely, these parents need their kids to be in a safe, healthy learning environment,” she said. “We’ve got to make sure that all of these institutions stay healthy economically as well as physically. That’s something that we have to prioritize. We are not going to open our economy if parents don’t have a safe place for their kids to go.” The child care providers, families, and early learning advocates throughout the state like Trying Together look forward to the concerns discussed during yesterday’s call being addressed and resolved. Read More Child Care Worker Subsidy Replaced An Award That Providers Say Incentivized Staff Higher Education, 90.5 WESA Child Care Facilities Call On Pennsylvania Lawmakers For Financial Assistance, KDKA-TV Child care providers say Pa. policy shifts are causing financial strain, Pittsburgh Post-Gazette Child care facilities struggling, PublicSource
August 31, 2020 Virtual Community of Practice Meetings Are you interested in discussing topics of interest and current trends with fellow professionals in the early childhood field? Join ELRC Region 5 for their virtual Community of Practice sessions! About Community of Practice sessions provide early learning professionals with opportunities to discuss topics of interest, current trends in the early childhood field, and offer insight and inspiration to their fellow professionals. In October, these virtual sessions will focus on tips, how-tos, and tools for participants to navigate through Provider Self Service (PSS), where you can apply for or renew child care licensing, submit ELRC online attendance invoices, submit Keystone STARS requests, and update provider profiles; and STARS Management and Reliability Tracking (SMART), a document uploader for the Keystone STARS Designation process. Available Sessions Saturday, October 10: SMART Document Uploader, Provider Self Service & Keystone STARS Supporting Documents 10 a.m. | Zoom Meetings | Attend the Session Thursday, October 15: SMART Document Uploader, Provider Self Service & Keystone STARS Supporting Documents 10 a.m. | Zoom Meetings | Attend the Session 1 p.m. | Zoom Meetings | Attend the Session More Information For questions, contact ELRC Region 5 at elrc5@alleghenycounty.us or 412.350.3577. Share this flyer with your network.
August 5, 2020 Virtual Community of Practice Meetings Are you interested in discussing topics of interest and current trends with fellow professionals in the early childhood field? Join ELRC Region 5 for their virtual Community of Practice sessions! About Community of Practice sessions provide early learning professionals with opportunities to discuss topics of interest, current trends in the early childhood field, and offer insight and inspiration to their fellow professionals. In August, these virtual sessions will provide an overview of using the Pennsylvania Professional Development (PD) Registry. Participants will learn how to use the PD Registry as a tool to organize staff and will receive support and clear instruction on renewal requirements for the Keystone STARS program. Available Sessions Saturday, August 8 10 a.m. | Zoom Meetings | Register Thursday, August 20 10 a.m. | Zoom Meetings | Register 1 p.m. | Zoom Meetings | Register More Information Information about the meetings will be sent to participants following registration. For questions, contact ELRC Region 5 at elrc5@alleghenycounty.us or 412.350.3577. Share this flyer with your network.
August 1, 2018 New Keystone STARS Performance Standards Available In 2017, The Keystone STARS Think Tank Team, in partnership with thousands of stakeholders, developed principles to guide the STARS revision process. During the 2017-18 program year, the Office of Child Development and Early Learning (OCDEL) refined Keystone STARS to be more efficient for providers to participate and more effective at improving child outcomes. The new Keystone STARS Performance Standards and Program Manual became available on July 1, 2018. For more information on updates to the program, listen to the Keystone STARS July 2018 Update webinar. This brief presentation covers changes to the Keystone STARS Performance Standards and Indicators, Alternate Pathways to STARS Designation, and Program Quality Assessment. For more information on the Keystone STARS program visit the PA Key website. For questions or comments, please contact OCDEL at RA-OCDEarlyLearning@pa.gov. (Shared via PA Key)